Built on SAP BTP and embedded in SAP SuccessFactors, Reimburse simplifies travel and expense claims with AI-powered automation and compliance, making it a secure cloud-based expense reporting software for enterprises.
Reimburse makes travel and claims management simple and easy
What?
Reimburse is an AI-enabled, SAP-certified solution designed to streamline travel and expense management for enterprises. It’s a one-stop reimbursement software built specifically for SAP SuccessFactors Employee Central users, and equally fits as an enterprise expense claim automation solution for growing organizations.
Why?
Reimburse simplifies the increasingly complex process of expense claim management by enabling real-time approvals. Its AI-powered expense validation and approval features help managers eliminate duplicate claims, detect non-compliant expenses, providing a cost-effective alternative to traditional expense tools.
Who?
If you’re currently using or planning to implement SAP SuccessFactors Employee Central, Reimburse is the ideal travel and expense add-on for you. It empowers HR teams, finance departments, and employees to manage claims with ease. Built on SAP Business Technology Platform (BTP), Reimburse ensures a smooth user experience within the SAP SuccessFactors environment.
Interested to know more?
How Reimburse works
4-Step Reimbursement Workflow Powered by AI for SAP SuccessFactors
Reimburse Is For All
Simplifying Expense Management Simplicities
Key Solutions for Travel & Expense Management
Transforming Corporate Travel & Expense Reimbursements at the Core
- Employees log real-time expenses within SAP SuccessFactors
- Managers review and approve claims efficiently
- Finance teams track costs, generate reports, and ensure audit-ready compliance
- End-to-end corporate travel management integrated with SAP SuccessFactors
- Covers travel requests, approvals, cash advances, bookings, expense claims, and reporting insights
- OCR technology automates receipt capture and storage, offering OCR-based receipt scanning for expenses directly within SAP SuccessFactors.
- Mobile app enables real-time receipt scanning with AI-powered accuracy
Reimburse UI: AI-Based Expense Management in Action
- Built for SAP SuccessFactors
- Smart Approvals with Traffic Light
- Mobile-first solution
- Receipt Library
- OCR to auto scan receipts
- Custom Forms Configuration
Seamlessly Integrated with SAP SuccessFactors Employee Central (EC)
Traffic Light feature to auto-validate against expense policies
Manage requests, claims, approvals and delegations on the go with our mobile expense claim app, designed for enterprise users.
Simply scan and save receipts in receipt library and claim at ease
OCR to eliminate the efforts of expense creation by automating receipt capturing, converging and management
Create company-specific request and claims forms with inbuilt validation rules
Choose Reimburse for a reason
Integrates easily
Seamlessly integrates with SAP SuccessFactors, HRMS, and finance systems for streamlined expense operations.
Top-notch security
Enterprise-grade security with VAPT testing, data encryption, and antivirus protocols built into the cloud platform.
Cost-effective solution
Flexible, pay-per-user pricing with customizable expense reports to optimize claim budgets and reimbursement costs.
100% Digital
Submit, track, and approve travel and expense claims online or via mobile—fully digital and real-time.
Highly configurable & scalable
Supports multiple languages, currencies, and regional compliance needs—ideal for global SAP SuccessFactors users.
Auto Detection
AI-powered policy compliance engine flags duplicate receipts, fraudulent claims, and errors in real time.
Trusted by
Reimburse – From Our Client’s Perspective
Reviewed As A Trusted Corporate Travel and Expense Management Solution
Reimburse – FAQ
How long does Reimburse implementation take?
Implementation typically takes 4–8 weeks, depending on your organization’s SAP SuccessFactors claims process.
Learn more about our Implementation Process
Who implements Reimburse outside Singapore and Malaysia?
Rolling Arrays supports global implementation at no extra cost. Since Reimburse is built for SAP SuccessFactors Employee Central via SAP BTP, your local EC consultants can implement with our assistance.
Is the price per user of Reimburse fixed regardless of number of transactions?
Yes, Reimburse is priced solely per-users.
Can I access Reimburse through a mobile app?
Yes, Reimburse is a mobile-first expense management solution for SAP SuccessFactors. Native apps are available on both iOS and Android platforms.
Is it in the roadmap to make the user experience appear more aligned with SAP SuccessFactors?
Yes. We have updated the Reimburse UI in the past to align with the classic SAP SuccessFactors interface. With the rollout of the new SAP SuccessFactors Reimagined UI, we plan to adapt Reimburse accordingly—once the update is finalized and stable—to ensure a seamless user experience.
Does the Reimburse solution capture VAT/GST?
Yes. Reimburse can capture and manage VAT/GST, ensuring compliance in your SAP SuccessFactors reimbursement workflows.
Does the Reimburse solution support Cash Advances?
Yes. Reimburse allows approval and drawdown of cash advances, such as for business travel or overseas assignments, directly within the system.
Does the Reimburse solution support different approval workflows based on the amount being approved?
Yes, Reimburse supports multi-level approval workflows that can be automatically routed based on claim amounts. This allows customized travel and expense approval rules, improving compliance and efficiency.
Does it support integration with Finance and Treasury?
Yes, Reimburse supports integration with Finance and Treasury systems, including SAP S/4HANA. Our solution can pull relevant financial and expense data using secure API access, provided the necessary permissions are configured within your S/4HANA environment.
Are approved claims paid out through Finance or Payroll?
Yes. Reimburse allows flexible payout configurations, enabling claims to be disbursed through Finance or Payroll systems, or both—depending on your organization’s process.
What are the unique selling points of Reimburse when compared with SAP Concur?
Reimburse is a cost-effective alternative to SAP Concur, offering up to 90% of Concur Expense functionality, excluding travel and payment gateway integrations. For companies focused on SAP SuccessFactors integration, Reimburse is more efficient as it accesses employee data natively and reduces implementation overhead.
What is the target market or positioning of this product - Mid-Market or Enterprise? Is it much cheaper than Concur?
Reimburse is designed for both Mid-Market and Enterprise segments. It’s a cost-effective solution for organizations that require eClaims and real-time expense management, but don’t need advanced travel agency or payment gateway integrations. Reimburse’s per-user pricing model makes it significantly more affordable than Concur for most SAP SuccessFactors clients.
Are there any prerequisite SuccessFactors modules to implement Reimburse?
No SAP SuccessFactors modules are required as a prerequisite to implement Reimburse. However, if Employee Central (EC) is not in use, we will need an employee list to correctly map payouts. On the finance side, Reimburse integrates with any ERP or finance system using your GL posting format, with optional direct integration to SAP S/4HANA for faster reconciliation.
Does Reimburse have localized language packs (e.g. Vietnamese, Thai)?
Yes. Reimburse supports full internationalization and includes localized language packs. You can easily enable support for languages like Vietnamese, Thai, or other regional languages by uploading a label translation file into the system.
Contractually, will add-ons be signed on SAP paper or Rolling Arrays paper?
All Rolling Arrays (RA) Add-ons, including Reimburse, are contractually signed on SAP Partner Paper—either through Rolling Arrays or the authorized SAP Partner managing the deal. This ensures full alignment with SAP Partner compliance and certification guidelines.
